Wedding Packages

Just like your own personal shopper, we’ll do the legwork to help you find your vendors. Since we do not take referral fees, we search only for the right vendor for you. We qualify them and make sure they are within your budget. We’ll even go with you on your appointments and prepare vendor analysis charts to help you make an informed decision (4 hours) Vendors we research for your wedding, but are not limited to, the following:

  • Venue location
  • Florists
  • Caterers

  • Photographers
  • Videographers
  • Invitations

  •  Music
  • DJs / Emcees
  • Transportation

  • Accommodations
  • Place Cards
  • Favors
  • Clothing (men and women)
You have everything set, but you want someone to coordinate the day and perhaps the rehearsal the day before. (15-25 hours)

Coordinate complete wedding day:

  • Create “day of” Wedding Timeline
  • Maintaining contact and answering questions via unlimited emails and phone calls
  • Meet with couple 2 weeks prior to wedding to review last-minute direction, questions, concerns
  • Review contracts to understand what has been negotiated with the client

  • Greet vendors upon arrival and receive deliveries
  • Assist wedding party, family members, guests as needed
  • Ensure all vendors are doing their job according to contracts

  • Light candles, place favors, assist in decorating
  • Pack up wedding accessories and transfer to designated person(s)
  • Assist or coordinate with the photographer for group pictures

  • Provide 1 assistant coordinator at no additional cost*
  • Supply two-way communication for Wedding crew
  • Distribute final payments and tips to vendors on behalf of couple (if needed)

*If guest count reaches 300+ a second assistant is required at an additional cost

Six to eight weeks before your wedding day, we meet with you to finalize your details. We confirm your vendors, coordinate your rehearsal, develop and distribute your Wedding Day Timeline and we are there on your day to coordinate your wedding.
(30-40 hours)

Services we offer:

  • wedding day, what has been negotiated so far with vendors and more. What does the couple envision for their special day, what’s important and what’s not.
  • Budget review (if needed)
  • Create a “day of” wedding timeline
  • Build a calendar starting from the current status of the couple (what has been completed so far) to walking down the aisle –includes check points
  • Offer design advice and execution

  • Recommending qualified and available vendors not confirmed
  • Negotiate remaining contracts for vendors
  • Monitor vendor contractual obligations on the “day of”
  • Designing floor plan layout of reception
  • Organizing the processional and recessional

  • Coordinate and manage rehearsal
  • Create a wedding “day of” details list. Who brings the license, who will hold the rings, etc.
  • Assist with finding hotels for guests
  • Provide Wedding Emergency Kit
  • Maintaining contact and answering questions via unlimited emails and phone calls

  • Meet with couple 1 week prior to wedding to review last-minute direction, questions, concerns
  • Greet vendors upon arrival and receive deliveries
  • Assist wedding party, family members, guests as needed
  • Ensure all vendors are doing their job according to contracts

  • Light candles, place favors, assist in decorating
  • Pack up wedding accessories and transfer to designated person(s)
  • Assist or coordinate with the photographer for group pictures

  • Provide 1 assistant coordinator at no additional cost*
  • Supply two-way communication for Wedding crew
  • Distribute final payments and tips to vendors on behalf of couple (if needed)

*If guest count reaches 300+ a second assistant is required at an additional cost

Soup-to-nuts assistance customized and personalized just for you! From helping you develop a budget, to assisting with selecting your vendors and guiding you on decorations and unique touches. Since we do not take referral fees, we search only for the right vendors for you. We can track your RSVPs, gifts and vendor charts. You get all this and everything in our Wedding Day Countdown and Wedding Day Coordination Only packages, plus your own personal Monthly Planning Calendar to check off items as you go. (40-55 hours)

Planning meeting with bride and groom to discuss:

  • Wedding day, type of wedding, and more.
  • What does the couple envision for their special day, what’s important and what’s not.
  • Budget planning and development
  • Create a “day of” wedding timeline
  • Build a calendar of events from start to finish – includes check points

  • Mock table design meeting – color linens, napkins, favor placement, etc.
  • Offer design advice and execution
  • Researching vendors (including locations) based on budget and style
  • Recommending qualified and available vendors
  • Negotiate contracts for vendors
  • Monitor vendor contractual obligations on the “day of”

  • Attend vendor interviews with couple
  • Designing floor plan layout of ceremony
  • Designing floor plan layout of reception
  • Create a bridal party checklist (maid of honor, best man, bridesmaids, readings, etc.). Who does what, and when?
  • Organizing the processional and recessional
  • Coordinate and manage rehearsal

  • Create a wedding “day of” details list. (Who brings the license, who will hold the rings, etc.)
  • Offering advice on etiquette and protocol
  • Assist with finding hotels for guests
  • Assist with menu selection
  • Provide Wedding Emergency Kit
  • Maintaining contact and answering questions via unlimited emails and phone calls

  • Meet with couple 1 week prior to wedding to review last-minute direction, questions, concerns
  • Greet vendors upon arrival and receive deliveries
  • Assist wedding party, family members, guests as needed
  • Ensure all vendors are doing their job according to contracts

  • Light candles, place favors, assist in decorating
  • Pack up wedding accessories and transfer to designated person(s)
  • Assist or coordinate with the photographer for group pictures

  • Provide 1 assistant coordinator at no additional cost*
  • Supply two-way communication for Wedding crew
  • Distribute final payments and tips to vendors on behalf of couple (if needed)

*If guest count reaches 300+ a second assistant is required at an additional cost

Please inquire for prices

  • Set up when Wedding and Ceremony are at two locations
  • Honeymoon Coordination
  • Rehearsal Dinner Coordination
  • Place Card Preparation & Placement

  • Order Wedding Favors
  • Preparation of Map Cards
  • Bachelorette/Bachelor Party

Bride

Why Choose CSO?

  • CSO are members of the Association of Bridal Consultants and we practice and stand by our Code of Ethics
  • We represent each client fairly and honestly, providing all agreed-to services in a timely and cost-effective manner
  • We establish reasonable and proper fees for services and provide written estimates to each client
  • We use honest, factual advertising
  • We deal with employees fairly, in an unbiased manner
  • We operate a business that is a credit to the community
  • We disclose to clients any payments received from suppliers

Association of Bridal Consultants - Since 1955Maxine Goulding is a Professional Bridal Consultant, and the co-director of the Association of Bridal Consultants* – Local Networking Group in the Bay Area. Rest assured that when you work with California Special Occasions, you’re working with a reputable company that conducts business in accordance with the highest ethical standards.

*Association of Bridal Consultants is the largest organization for wedding professionals and has been training wedding coordinators since 1955.

What Clients Say

“The effort that you put forth over the past year went above and beyond our expectations. We have thoroughly enjoyed working with you and getting to know you.”
Eric and Lisa
“You were our rock on one of the most important days of our lives. You are the best!! Keep in touch!”
Angela & David
“Scott and I had so much fun during the wedding and a major reason for that is that Maxine was our wedding ‘air-traffic controller’ and shielded us from all the random requests and happenings that occurred during the course of our celebration. We would highly recommend her to anyone!!!!!!
Maxine, you are the best!”
Rosaura and Scott
“Throughout the planning, Maxine stayed on top of every detail, big or small. The timeline and budget she created for us was invaluable.  Thanks to Maxine we were able to have the wedding we dreamed of and still remain within our budget.  On our wedding day we were able to focus on enjoying the moment since we knew Maxine had all the details taken care of.”
Patrick and DeAnna